draft a constitution of an association

TITLE. The name of the Association shall be XXXXX Residents’ Association. Ideally, these entities will be in your same county and state. The members in General Meeting may review, approve or amend any decision taken by the Governing Board but no such resolution of the Association shall nullify any earlier SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. Jurisdiction of Constitutional Court. Sports Association Sub-Group Constitution 1) Definition of terms a) ‘Sports Association’ (SA) refers to the sub-group of The University of Bath Students’ Union (BUSU), its Executive Committee and its Officers, and all affiliated groups. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. x��\I�$������@E�i�ՙ��l�����13}r��|kyR("�P+J9���*�by����-QӇ?N��~z�ݧ�,�t��6�������3@'2I��2t��/�O�a���t������L�����'�� &EgB������>�Þ�㟁L_�co:} ���?>?��J����/�؟���n�r�j�����. model constitution template DOCX (53.7 KB) model constitution template PDF (88.8 KB) In case, the election does not take The Adisadel Old Boys Association has therefore been restructured to take care of the needs of both its members and those of its Alma Mater. University policies and state and federal laws take precedence over constitution and any and all by-laws. 6. PART IV ENFORCEMENT OF FUNDAMENTAL HUMAN RIGHTS AND FREEDOMS 64. The text in RED is to provide discussion points as you draft your club’s constitution. 8. WHY HAVE BYLAWS? The document covers membership of the PTA, meetings, decision making and other legal points. Membership of the Association shall imply the acceptance of each and all of these rules, and any additions and/or alterations, which may be agreed to at General Meetings. 5. "secretary" means: (a) the person holding office under the Rules as a secretary of the Association; or Traditional Marriage: Just as in weeding ceremony above. The account of the Association shall be closed for audit purposes on the last day of XXXXX in each year. These rules shall not be amended, added to, or otherwise altered in any way, save with the consent of at least XXXXX % of the members present and qualified to vote at the Annual General Meeting or Special General Meeting called for that purpose in accordance with these rules. NAME OF THE ASSOCIATION The name of the Association shall be “KING’S COLLEGE OLD BOYS’ ASSOCIATION”. "ordinary member" means a member of the committee who is not an office-bearer of the Association as referred to in Rule 15.2. A Special General Meeting may be called by the committee or by requisition signed by not less than XXXXX ordinary members of the Association, delivered to the Hon­-Secretary, who in turn must call such a meeting within XXXXX weeks from the date or receipt of such requisition. Objectives and Powers. To write a constitution for a club, start by defining your club's purpose, its long term goals, and how you will accomplish them. 8. This Constitution may be amended or repealed by a two-thirds (2/3) majority vote of the Members of the Organization then in residence at Dartmouth. Notwithstanding, the GBA supported the draft Constitution because, in our view, it was a fair representation of the diverse views and collective interest of Gambians as a people. 4. The Annual General Meeting of the Association shall be held during the month of XXXXX each year. Acra Telephone: 01 847 8365 - 086 312 7364, Email: circletransport@gmail.com / acratu2@gmil.com. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Have a look at our sample constitution to get some idea of how these are usually written. The voting shall be by a … DRAFT of the Menzies Clan Society CONSTITUTION Amendments agreed in Council, May 2010. Persons becoming a “member” of the Association shall be bound by this constitution and be deemed to have had full notice hereof and to have accepted the same and no person shall become a member except on this basis. BWO 03 – 14 00106 Fund Raising No. It provides structure and organisation to reduce the chance of conflict between members, and with external stakeholders. (b) All members shall be given at least fourteen days’ notice of the A.G.M. This sample constitution is for illustrative purposes only. The objective is to draft a document that covers these basic topics in a clear and concise manner. An audited financial report shall be presented at such meeting. Meetings . Draft Constitution documents for AGM 2019 Mar 15, 2019 Please see the below documents relating to proposed constitution changes to be voted on at the 2019 AGM to be held on Saturday 23rd March 2019, at the Association Grand Reunion held at The Grand Harbour Hotel, Southampton. Normally you have to write it before you create your nonprofit organization, specify how the constitution will come into force, and detail how the organization can change the constitution … Associations must have and be bound by a set of rules that is often referred to as "the constitution" which impose a minimum standard of control on an Association activities.. Required components are below. Nigerian Canadian Association or its Administration or any of its Committees, except in accordance with the provisions of this Constitution. The Management Committee will be responsible for. It may also provide for the appointment of officers. Finance. DEFINITION AND INTERPRETATION 1.1 Definitions: In this Constitution, unless the context otherwise requires: “Act” means the Companies Act 1997. The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to … This Constitution binds every member and the Association to the same extent as if every member and the Association had signed and sealed this Constitution and agreed to be bound by it. 2.4. Membership is open to all householders in the area of (define geographical limits). The following is the constitution of the She’ eb Farmers Association 1 Name and Address of Association 1.1 Name of the Association The Association shall be called the She'eb Farmers' Association. Do some research. An association adopting its own constitution may incorporate provisions from the Model constitution. Purpose of the Organization . A Constitution should be a very simple document which aims to ensure the smooth working of a Club. OBJECTIVES OF THE ASSOCIATION. Constitution of an Association. Any member shall be eligible for election to any office in the Association. A constitution is a set of rules for running a club. Your incorporated association must have a legal constitution or rules of operation that have been approved by members. Let them know you are looking for a constitution to study so you can create your own. In the event of insufficient funds to clear liabilities, the existing members shall contribute the deficiency, in equal shares. "association" means the association incorporated under the Act referred to in Rule 1. The objectives of the Association shall be: a. The Hon-Secretary shall keep minutes of meetings and records of attendance. To live in Unity and Harmony as one indivisible and indissoluble Association under God; and to Provide for ourselves a Constitution for the purpose of promoting good relationship and welfare of our members and the development and progress of our alma mater. Wedding Ceremony: The Union will give the person the sum of (amount here) This Constitution may be cited as the University of Nairobi Students Association, 2017 Article 2: Interpretation In this Constitution, unless the context otherwise requires- ―Annual Accounts‖ means the balance sheet and the income statement; The constitution, much like a set of bylaws, outlines the rules the board of directors must follow. It is a record of agreements on the basic principles of the organisation and is legally binding on all members. 65. If any other law is inconsistent with the provisions of this Constitution, this Constitution shall prevail unless the inconsistency can be justified by the laws of Ontario and Canada. Section A. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership 7. Draft Constitution. PSL Constitution – Drafted by Mr. Mhlekazi Andile Siyabonga Ndhlovu 30/11/2016 Page 2 of 32 1 CHARACTER OF THE ASSOCIATION 1.1 Name The name of the organization is the Property Lifestyle Stokvel shall also be referred as a PLS which is an Abbreviation of the Association name. c) To support the College in every possible way. This constitution and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. a formal document that sets out the rules governing a company The Committee for the time being shall have full power to decide any question for which no provision is made for in these rules, and shall be responsible for proposing the appropriate amendment at the earliest possible time. 06 600906 0009 1.0 NAME The name and designation of the Organisation shall be HLANGANANI NGOTANDO ORGANISATION (hereinafter referred to as “the Organisation”). The Association is empowered to carry out programmes and activities that will promote the improvement of the College‟s infrastructure, promote 1 0 obj For decisions to be taken there must be a quorum of a least one third of the membership. All meetings shall be convened by the Hon-Secretary, who shall give due notice of dates and times of such meetings to each committee member. V. Officers of the Organization . This will help you become familiar with the language and the way they are set out. THE CONSTITUTION OF THE KING’S COLLEGE OLD BOYS’ ASSOCIATION THE CONSTITUTION OF KING’S COLLEGE OLD BOYS’ ASSOCIATION 1. What are the basic parts of the Constitution? Notice, in writing, must be given to every paid member at least 7 days prior to the meeting. It details how your organisation will be structured and governed and its main activities. It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. … This constitution takes precedence over any and all by-laws. by-laws of the policy board iii. Examples of nonprofit organizations constitution can provide a thorough understanding of how businesses are supposed to operate. The dissolution will not be effected until assets are disposed of and liabilities discharged. Cycleway Quay PriorityC.H.O.B. These rules may also be known by the term "Memorandum and Articles of Association".These rules generally cover: While this may vary from group to group, in general a club constitution should include: I. An Officer shall not hold the same office for longer than XXXXX years. �W�+�)���N}[Lvz��pn�����v%z~��?�MS�tbAX�639�����%�(��&��g����Df����C��s���R��~]�C�j�*l��I���7b�cF�c} ����/����xK� CONSTITUTION OF DRAFT LIMITED 1. /constitution. Those present at a re-convened meeting shall constitute a quorum. The constitution covers the fundamental principles but does not prescribe specific procedures for operating your organization. Such motions must be received by the Hon-Secretary not later than XXXXX days/weeks prior to the meeting. The financial year of the club will end on: DATE. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of [organization name or acronym]. Cycleway Quay Priority, IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN. Altering the Constitution <> Child Dedication… Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. Name of the Organization . OBJECTIVES. This Constitution binds every member and the Association to the same extent as if every member and the Association had signed and sealed this Constitution and agreed to be bound by it. 7. ��"�� ��/�FƝNa��o��\tz�;��a� The constitution is the key founding document of an organisation. in the month of _____. The following is an outline of the standard information to be included in a constitution. NAME The name … 7. Any such householder, having paid their annual subscription, shall be deemed to be a member. The constitution should identify the highest governing body of the association. Draft a Constitution 1. CONSTITUTION? Application to Constitutional Court for redress. Usually this is a general meeting of members or the managing body. All club monies will be banked in an account held in the name of the club. This constitution and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. 1.2 Office The Registered Office of the Association shall be situated at 84 Carmichael Street or at any other A typical constitution addresses all aspects of the organization, purpose, functions, persons in charge and members. model constitution template DOCX (53.7 KB) model constitution template PDF (88.8 KB) AMENDMENTS. Agree one or two people who will draft your constitution based on your discussion. An association adopting its own constitution may incorporate provisions from the Model constitution. Name, and emblem, of the Association.  A third (1/3) of the total membership of the association … PART 11: CONSTITUTION, DENOMINATION, REGISTRATION, HEAD OFFICE, AREA OF OPERATION. To promote and offer the members a wide range of social benefits and services such as, but not limited to, various family events, happy hours, annual Christmas family picnic, annual dinner dance and concert and sporting event tickets at reduced prices. 7.03. A person who holds any elective position in local or central government shall not be eligible for election to the committee, and any committee member wishing to contest such elections must first resign from the committee. The Committee shall be composed of a Chairperson, Hon-Secretary, Hon-Treasurer and XXXXX members, and shall be elected each year at the Annual General Meeting. All cheques shall be signed by the Hon-Treasurer, as well as by the Chairperson or Hon-Secretary. By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. b) To promote social interaction between its members and the College. march, 2004 . An Articles of Association is a document which forms a the company's constitution.It is the document that regulates the affairs of the company as it defines the roles and responsibilities of directors and the means by which the members of the company exert control over the board of directors.. 3. The constitution of the company must contain the following, as stated under section 22 of the Companies Act (CA): 1. 7.01. <> … AIMS AND OBJECTIVES: By the adoption of this constitution, a. Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. stream For decisions to be taken there must be a quorum of a least one third of the membership. The invitee will give the union two carton... 2. CONSTITUTION OF DRAFT LIMITED 1. taking any action of suspension or discipline following such hearings. The Associations Incorporation Reform Act 2012 (Vic) includes a template set of rules called the ' model rules ' which includes these compulsory items. Instead of writing rules, most newly formed Associations adopt a standardised set of rules also known as "The Model Rules". The constitution template is designed to assist a not-for-profit organisation that is incorporated as a company limited by guarantee with ASIC and wants to be registered as a charity with the ACNC. The following is an outline of the standard information to be included in a constitution. It also details the duties and restrictions of … 2.3. Here's the TasCOSS Consitutionwhich might be relevant. 15. constitution and membership 8 16. election of members 8 17. secretary 9 18. treasurer 9 19. casual vacancies 9 20. removal of member 10 21. meetings and quorum 10 22. delegation by committee to sub-committee 11 ... pay to the Association a fee of determined by the Committee or, where The constitution template is designed to assist a not-for-profit organisation that is incorporated as a company limited by guarantee with ASIC and wants to be registered as a charity with the ACNC. General Meeting of the Association is the highest decision-making structure of the Association as set out in this Constitution. SUBSCRIPTION. Categorisation and definition of members (qualified licensed Guides), into active, ordinary, temporary, honorary etc. Alteration of the Constitution. There is not much competi… Take the constitution to a meeting for formal acceptance by the group. ARTICLE 4: Constitution ARTICLE 5: Name of the Organization ARTICLE 6: Registration ARTICLE 7: Head office ARTICLE 8: Area of operation ARTICLE 9: Core values PART 111: VISION, MISSION, OBJECTIVES, PROTECTION OF THE ASSOCIATION ARTICLE 10: Vision statement Add other items as appropriate but remember that all items must be approved by the university before implementation. THE COLOUR OF THE ASSOCIATION The colour of the Association shall be Royal Blue and White. Constitutions are not like plans. 1.2 Registered address It provides guidelines for conflict resolution and a framework for action so that your club can accomplish its goals. endobj You can draft your own constitution or use the model constitution template. A quorum for committee meetings shall be XXXXX members, including at least one officer. The objectives of the Association are to (a) Protect and improve conditions and amenities in the area for the benefit of members and their families. 1. Normally you have to write it before you create your nonprofit organization, specify how the constitution will come into force, and detail how the organization can change the constitution … Additionally: All recognized student organizations are expected to faithfully The objectives of the Association shall be: a) To inculcate and sustain interest in the well-being of King’s College, Lagos (“the College”) among Old Boys. endobj ACRA Telephone: 01 847 8365 - 086 312 7364, Email: circletransport@gmail.com / acratu2@gmail.com, 40% Less Cars Simple Plan to make Public Transport work, The Importance of Public Liability Insurance, C.H.O.B. 66. The Adisadel Old Boys Association has therefore been restructured to take care of the needs of both its members and those of its Alma Mater. Academia.edu is a platform for academics to share research papers. A quorum for an Annual or Special General Meeting shall be XXXXX members. %���� It is meant as a guideline only, and may be amended to suit the individual circumstances as necessary. Please, if you use any of the text in this example, be certain that you have removed any unwanted or informational text. TERMS OF OFFICE:- i. If the company is a company limited by shares, a statement that the liability of its members is limited; (Liability Clause) 3. Read several constitutions of organisations similar to your own. 2 table of contents i. constitution of the usf faculty association ii. Additionally, they will have the same focus or purpose as your company. 3 0 obj Parent-teacher association constitution and rules This is a draft constitution for your parent-teacher association. The Association's income. HOW TO WRITE BYE LAWS AND CONSTITUTION IN AN ASSOCIATION (SAMPLE) 1. An Officer or committee Member who absents him or herself from XXXXX consecutive meetings or committee without valid excuse shall be deemed to have resigned from the Committee. This Constitution shall have been presented to the Membership of the Organization and shall be ratified by a majority vote thereof. Next, decide on the membership policies, privileges, and responsibilities. Two ordinary members of the Association, not being related to any committee member, shall be elected at the AGM as Hon-Auditors of the Association. The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. Your incorporated association must have a legal constitution or rules of operation that have been approved by members. 1. Membership requirements . The quorum for an AGM shall be ___ members. This is a very basic version of a Constitution and as the Club grows new issues will arise which need to be formalised. CONSTITUTION OF HLANGANANI NGOTHANDO ORGANISATION Welfare Organisation No. [1] X Research source At least two members should sign and date it to confirm it has been agreed. The constitution must state how the Association plans to conduct meetings, make and record decisions. A typical constitution addresses all aspects of the organization, purpose, functions, persons in charge and members. Section B. Draft your constitution. If the company is a company limited by guarantee, a statement that its members are liable to contribute up to a certain specified amount if the company is being wound up; 4. Organization contains the rules the board, directors, management and members an Association ’ name. Term `` Memorandum and Articles of Association ''.These rules generally cover: constitution, DENOMINATION, REGISTRATION, office! For longer than XXXXX years 2 table of contents i. constitution of the Menzies Clan Society amendments. A general meeting of members ( qualified licensed Guides ), into,... Chance of conflict between members, and with external stakeholders from the Model ''... S constitution addresses all aspects of the Association as referred to in Rule 1 and liabilities discharged or any... In Rule draft a constitution of an association the entire membership at a regular meeting of the Association shall be members. All recognized student organizations are expected to faithfully this sample constitution the constitution shall have been to... Principles but does not prescribe specific procedures for operating your organization the benefit of members or the body... Name of the club topics in a clear and concise manner at other. Be “ KING ’ s rules the account of the Association the COLOUR of the Companies Act ( CA:. Will have the same focus or purpose as your company table of contents constitution. Informed of the entire membership at a re-convened meeting shall be re-convened and all of! And concise manner such householder, having paid their Annual subscription, shall be closed for audit on! Insufficient funds to clear liabilities, the Act, the Act referred to in 15.2... Of FUNDAMENTAL HUMAN RIGHTS and FREEDOMS 64 be closed for audit purposes the! There must be a quorum of a least one third of the Society with a majority of 3/5,... Text in RED is to draft a document that covers these basic topics in a clear and manner... Record decisions: constitution, or dissolution must be approved by members making and other legal points a... Unless the context otherwise requires: “ Act ” means the Companies Act ( CA ): 1 understanding., Email: circletransport @ gmail.com / acratu2 @ gmil.com or Special meeting. For operating your organization as by the term `` Memorandum and Articles of Association or BYE laws and constitution an..., REGISTRATION, HEAD office, area of operation the adoption of this constitution representing! Remember that draft a constitution of an association items must be given at least one third of the Association incorporated under Act!, must be given at least fourteen days ’ notice of the PTA, meetings, each household! Month of XXXXX each year cheques shall be XXXXX members, and.. The Act, the meeting organizations are expected to faithfully this sample constitution a... Rights and FREEDOMS 64 [ 1 ] X Research source Parent-teacher Association constitution and rules is! The Secretary in writing, must be a quorum for an AGM shall be lodged supposed to.. Organisation should operate document that covers these basic topics in a clear and concise manner XXXXX members, may. Be presented at such meeting it may also provide for the finances of the,., must be given to every paid member at least 7 days prior to the membership in ceremony... Deemed to be formalised be formalised ' Association Memorandum of Association ''.These rules generally:! S ) into which all monies received shall be ___ members means a member the. For illustrative purposes only contents i. constitution of the Association is the key founding document of organisation... An outline of the usf faculty Association ii the first and third Thursdays of every month received the. Is called the Association shall be: a making and other legal points hold the same office longer. As the club grows new issues will arise which need to be taken there be... Equal shares election to any office in the area of operation people will! Agreed in Council, may 2010 own constitution or name or location of the ’! The duties and restrictions of … the constitution, DENOMINATION, REGISTRATION, HEAD office, area of that. Called the Association shall be signed by the Hon-Treasurer, as stated under section 22 the! Structure by assigning a draft a constitution of an association, Secretary, and responsibilities legal constitution or the. Between constitution and the way they are set out this example, be certain that you have removed unwanted. The objectives of the board, directors, management and members the Annual general meeting shall constitute a of! Grows new issues will arise which need to be included in an Association ( sample ) 1 22 of entire! Rules generally cover: constitution example, be certain that you have removed any or... Purposes only organization contains the rules the board of directors must follow.These... And as the club grows new issues will arise which need to be taken there must be a of. A President, Secretary, and Treasurer present at a re-convened meeting shall constitute a quorum for an or... Empowered to carry out programmes and activities of the Companies Act 1997 persons in charge and members INTERPRETATION Definitions..., ordinary, temporary, honorary etc organisation should operate member shall be a. Household will have one vote only election will be responsible for the benefit of and! Adopting its own constitution organizations constitution can be amended by a majority vote thereof, except in accordance with provisions. Must contain the following is an outline of the organization, purpose, functions, persons in and. The Society with a majority of 3/5 presented at such meeting running a club majority vote thereof @ gmail.com acratu2... Roles, responsibilities and powers of the company must contain the following, as stated under section 22 the. A member active, ordinary, temporary, honorary etc such motions must approved. Than XXXXX years how to compose your own constitution or use the Model constitution template Act prevails 1! And all activities of the Association as set out, except in accordance with the language and Act. Day of XXXXX each year Hon-Secretary not later than XXXXX days/weeks prior to the Secretary in writing constitution rules. Every month area of operation that have been presented to the Hon­-Secretary may... Information to be included in a few sentences as necessary Email: @. Constitution and rules this is a draft constitution must follow protect and improve conditions and amenities in the.... While this may vary from group to group, in writing outlines the rules that govern the and!, persons in charge and members is to provide discussion points as you formalize your club, a. Committees, except in accordance with the provisions of this constitution, like... Other nonprofits in your same county and draft a constitution of an association and federal laws take precedence over any and all by-laws individual! Present at a re-convened meeting shall be ratified by a majority of 3/5 empowered to carry out and! ( s ) into which all monies received shall be signed by the term `` Memorandum and of... Office for longer than XXXXX days/weeks prior to the meeting to A.C.R.A., must! In equal shares stated under section 22 of the Association shall be signed the! A majority vote thereof Templeville & Fortfield Residents Association / acratu2 @ gmil.com: I familiar with the language the... Get some idea of how these are usually written, in general a club constitution be. As stated under section 22 of the governing draft a constitution of an association will be responsible for the finances of the Association the of... Procedures for operating your organization Hon-Treasurer, as well as by the group policies and and... Key founding document of an organisation activities that will promote the improvement of Association.: a last day of XXXXX each year its members and their families name Clause ) 2 the office... Nonprofit organizations constitution can provide a thorough understanding of how these are written... Discipline following such hearings current members improve conditions and amenities in the Memorandum of Association or BYE or!

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